Wisconsin Juvenile Court Intake Association Minutes

HIGHLIGHTS OF MINUTES
June 24, 2005
Wintergreen Resort in Wisconsin Dells, WI

President’s Report

Correspondence
President Eckert-Trapp indicated that Joli Guenther asked that she sign a letter of support for the Wisconsin Association for Homeless and Runaway Youth as was the past practice of WJCIA Presidents. President Eckert-Trapp signed the letter of support. Mary Jo Keating and Kerrie Bischoff were invited to attend today’s meeting to discuss CCAP and WISACWIS information and access but were unable to attend. It appears that they may be able to attend the next board meeting in Stevens Point. Bob Mattice will not be seeking re-election to the WJCIA Board.
Case Problem
Question was raised if anyone had any experience with kids who are “dusting”. It appears that kids are huffing using compressed air. No other county had any information or experience.

Committee Reports

Conference Committee
The conference grid has been completed.
The conference brochure is out.
Contracts are signed.
Working on having some state officials open the conference.
Hospitality room is being taken care of.
Samples of shirts were viewed.
Vendors are being worked on
The Past President’s Dinner will be on Tuesday, September 13, 2005. All past presidents, the original board, and the current board are invited to attend along with other dignitaries.
There is a game committee for working on games for conference. Prizes will be awarded.
There will be a slide show from previous conference.
There will be sign in and sign out sheets for conference in case of CEU audit.
Conference Site
WJOA wants the 2006 conference at Chula Vista in Wisconsin Dells.
The conference committee requested WJCIA not sign the MOU but let WJOA know that we are interested in a joint conference for 2006. Topics that need to be reviewed are one-day registrations, check writing, conference brochure, conference fees, etc.
Newsletter Committee
Brochures are out.
The newsletter is printed.
The next Prima Facie deadline is 10-01-05.
Curriculum Committee
Everyone passed the basic training in May.
The committee is reviewing 2 test questions.
150 people attended the two advanced trainings. If all outstanding payments are received, there will be a profit of $26.66. The comments about the training overall were positive.
Nominations
Anyone with names of persons interested in being a WJCIA Board Member please contact Matt.
Pictures for the nominations board will be taken at the meeting in Stevens Point.
Intake Directory
Counties will be asked if they prefer a hard copy or a copy by email.
It would save money if the directory could be emailed.
Legislative Committee
The Committee took proposals and divided them so that members can look at the information and bring it back to the next meeting after analyzing it.
The Committee discussed writing a letter to Pam Eitland thanking her for her work and years of service. The consensus from the WJCIA Board is that the letter should come from the full board. President Eckert-Trapp will draft and send the letter to Pam.
Training Committee
Four trainings will be held for the next fiscal year.
It appears that the budget may be $2000 in the red for this fiscal year.
The projected budget for next fiscal year anticipates no budget deficit.
Working with Silvia Jackson due to Pam Eitland’s departure from DJC.
There is no need for the committee to rush to hire trainers due to the reduction in the number of trainings.
A question was raised about having a two-day refresher course on custody intake for persons who have been doing on-call for a number of years but that juvenile justice is not their primary focus. The Curriculum Committee will look at this request.
Information Technology Committee
Conference is the #1 area being looked at.
Thanks for those that provided answers to the Who Knows page.
The server contract is up. The committee consensus was to continue use with the same provider. The cost is the same. The contract has been signed.
Recognition Committee
Have received one nomination.
The deadline is 07-01-05 for nominations.
The number of years of service will be reduced for next years nominations.

Regional Meetings

Region 1 - They meet on August 17, 2005 in Hayward.
Region 2 - They meet on July 20, 2005 in Rhinelander.
Region 3 - They meet on July 15, 2005. St Croix County is responsible for the agenda.
Region 4 - No report.
Region 5 - They meet August 16, 2005 in Appleton. Five people attended the last meeting.
Region 6 - They will meet August 4, 2005.
Region 7 - No report

Special Assignments

WARP- The WARP conference went well.
There were 32 attendees at the conference.
WCHSA PAC Committee - The PAC initiated regular contact with Helene Nelson. When the PAC meets in Madison, Burnie Bridge will attend the meeting.
Look at the home page on WISACWIS if interested in access standards and to provide feedback.
The committee discussed Act 5.
Mary Jo Keating was hired until September for the WI Justice Information Sharing Process Project. The project will look at juvenile justice being able to access CPS records. Legislation to allow access to juvenile records in CCAP may be explored. A suggestion for records access is to look at how to expand WISACWIS to juvenile justice for information sharing and for outcome measures.
The board may want to consider what kind of information we should be tracking regarding youth in juvenile justice. Currently, OJA gets information from law enforcement and law enforcement determines how and what they submit.
The continuous quality improvement project was discussed. This is for CPS cases only.
The committee is looking at draft legislation regarding relinquished babies. The proposal is that the state would provide indefinite funding and be responsible for these types of cases.
There was discussion about memorandums of understanding regarding Act 292.
The next meeting is August 17, 2005 in Stevens Point.

Unfinished Business

The November Basic Training is cancelled.
There may be a request on the Court Referral Form for additional information such at height and weight.

New Business

The next meeting is August 11, 2005 and August 12, 2005..