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HIGHLIGHTS OF MINUTES
August 12, 2005
Country Springs Hotel and Convention Center in Stevens Point, WI




Call to Order

President Laurie Eckert-Trapp called the August 12, 2005 meeting to order at 9:10 a.m. Mary Jo Keating and Kerrie Bischoff, representing the Office of Justice Assistance (OJA), were present to discuss a survey that was distributed to all board members. The survey was developed to get more authenticity of what each county does, figure out what each county has access to, and to figure out what access each county wants. This may lead to legislation with regard to CCAP access to juvenile records.
Mary Jo will email more concise instructions for the survey. Deadline for completing the survey is August 19, 2005. You do not need to use you real name in the user ID and can remain confidential. Mary Jo’s email is mojokeating@yahoo.com.


Secretary’s Report

Motion made to approve the minutes of the June 24, 2005 WJCIA Board of Director’s meeting. Seconded. The motion carried.

Treasurer’s Report

STATEMENT OF ACCOUNT for June 2005 and July 2005. The statements reflect advanced training fees. Due to a misunderstanding by three advanced training attendees thinking that they were WJCIA members, there is a $60 discrepancy for the advanced training. Motion made to approve the treasurer’s report. Seconded. Motion carried.

President’s Report

Correspondence Correspondence/Memorandum from the Department of Justice passed around regarding the State of Wisconsin v. Jerrell C.J. An email from Greg Weber that makes it clear that intake does not have to record interviews. Case Problem Question was raised about using TVR and whether counties are double billed from corrections and from the trial placement. It appears that an Administrator’s Memo was sent out on this topic.

Committee Reports

Conference Committee
The giveaway was passed around.
There are 60 conference registrations thus far.
At the Tuesday Board Meeting there will be a sign up sheet for the registration table.
Items for sale will be this year’s long-sleeved shirts as well as the left over shirts and water bottles from previous years. Trivia games for prizes will be done on Wednesday during lunch.
The Thursday Lunch will be with all attendees instead of having a board meeting, as was the practice in previous years. A Board Meeting will be held on Thursday prior to hospitality.
There will be a sign in and sign out sheet at each session which is monitored by a board member. This list will be kept on file for audit purposed for CEU’s.
The WJCIA Board needs to get topics for the roundtable and scenarios for Chapter 48/938/51 for Frank V.’s conference breakout.
Conference Site Committee
The 2006 conference site appears to be Chula Vista in Wisconsin Dells.
The contract with Chula Vista was reviewed. Comments and suggested modifications will be sent to WJOA.
A suggestion will be made for WJOA to look at the Country Springs Hotel and Convention Center in Stevens Point.
Newsletter Committee
The newsletter, brochures, and postcards are out.
Photo board and biographies will be available at conference.
The next Prima Facie deadline is October 7, 2005.
By Laws Committee
Annual meetings and meetings as needed will be scheduled.
Intake Directory
Information pertaining to electronic distribution will be put in the letter that is sent to counties. Notification that this list may be disseminated to state agencies will also be included in the letter.
Legislative Committee
The committee reviewed the Jerrell case.
The committee reviewed the Act 25 budget bill. Before entering information in eWISACWIS, the agency must notify the person that this information may be shared. The issue discussed related to Child Abuse/Neglect reports being inputted in eWISACWIS when called in and to law enforcement, victims, school officials, etc. Contact was made with a DHFS employee who reported that they would refer the matter to legal counsel. No contact has been received since the request.
Act 183/SB78 passed on was published June 14, 2005 regarding over the counter medicines.
The committee chose key areas to present during conference for the transition report.
Training Committee
September and January trainings are full. There is a waiting list for both trainings.
Will be working with DOC on the issue of getting people trained within 6 months.
Information Technology Committee
Email biography changes to by sending the complete biography not just the change.
There have been a lot of visits to the conference page.
Recognition Committee
Three nominations received
A certificate will be completed for the two nominees that were not selected.

Regional Meetings

Region 1
They meet on August 17, 2005 in Hayward.
Region 2
No report
Region 3
No report.
Region 4
No report.
Region 5
Meet August 16, 2005 in Appleton. Topic is Hispanic culture.
Region 6
They meet September 1, 2005.
Region 7
No report.

Special Assignments

WARP
WARP meets in September but notice has not been received.
Tom advised that WARP meets in Fond du lac and if anyone is interested in being the contact, please see him.
WCHSA PAC Committee
They meet on August 17, 2005 in Steven Point.
WJDA
Conference is October 5-7, 2005. WJDA is celebrating 10 years.
JC Technical Advisory Committee
They met on July 14, 2005 in Milwaukee.

Unfinished Business

There was discussion about what to do with the archives such as minutes, financial reports, transition reports, Prima Facie, photo albums, etc. There was a suggestion to scan the records. It was decided that information should be brought to the 2005 – 2006 board meetings following conference so interested people can work on sorting the information.

Adjournment

Motion to adjourn, seconded, motion carried.